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THIS HANDBOOK IS INTENDED TO
SUPPLEMENT, NOT TO REPLACE, THE
IT IS IMPORTANT TO KEEP IN MIND THAT ALTHOUGH EACH STUDENT HAS THE ASSISTANCE OF A MENTOR/ADVISOR, PROGRAM DIRECTOR, COMMITTEE, AND PH.D. PROGRAM COORDINATOR, ULTIMATELY EACH STUDENT IS RESPONSIBLE FOR HIS/HER SUCCESSFUL AND TIMELY PROGRESS THROUGH THEIR INDIVIDUAL PROGRAM.
Acknowledgments | Quick Reference
List | Top Ten Questions Asked by SPEA Students
Getting Settled
Housing | Phones and Utilities
| Licenses and Car Insurance | Federal Tax
Requirements for Graduate Students | Banking | Child Care Options | The
Campus Access Card
Nuts and Bolts of the IU System
Registration Process | University
Fees | Indiana Residency Requirements | Student Identification Cards | Library
Facilities | Bookstores | Computing
Facilities | Teaching Resources | Health
Care Services | Health Insurance for Graduate Students|
Campus Parking | Bus Service | Other Transportation | Eating on
Campus | Student Representation in the IU System
Nuts and Bolts of SPEA
Payroll | Doctoral Student Lounge
| Doctoral Student Representation | Doctoral Student Offices | Doctoral
Student Employment | Information for International
Students | International Center Orientation | English Proficiency Exam
Public Affairs Program
Overview | Degree Requirements | Core Courses
| Research Skills | Major Fields
| Minor Field | Major Junctures
| Formation of Progress Review Committee
| Third Semester Review | Qualifying Examinations | Normal Progress
Public
Policy Program
Overview | Degree
Requirements | Core Courses | Tool Skills | Concentrations
| Major Junctures | Progress
Review | Qualifying Examinations | Timeline
Candidacy and the Dissertation
Candidacy
| The Dissertation | Writing
the Proposal | Forming the
Research Committee | Dissertation
Proposal Defense | Completion of
the Dissertation | Transferring Credit
Funding Types
Fellowships
| Graduate Assistantships | Teaching Assistantships | Research Assistantships | Associate Instructors
Funding Sources
Academic Year | Summer
| Dissertation | Conference Travel
Funding Requirements | Definition of Terms | Appendices
Early Termination of Student
Academic Appointees
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Gratitude is extended to the following
alumni and continuing students for their assistance in producing this
document: Brenda Bushouse Public Affairs Program requirements and planning advice
David Reingold, Professor and Director, Ph.D. in Public Affairs Public Policy program requirements and planning advice
David Reingold, Professor and Director, Joint Ph.D. in Public Policy
Jean Robinson, Professor and Advisor, Political
Science
Fee Scholarships Becky
Neal, Personnel Systems Coordinator
General Questions
Donna Pritchett, Ph.D. Programs
Coordinator
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| 1. | If I am receiving financial assistance, when do I get paid? |
| If you are a graduate assistant with a SPEA or Political Science appointment, you will receive ten disbursements over the course of the semester (see Section III. Funding for more details). Paychecks are disbursed on September 15, September 30, October 31, November 30, December 16, February 1, March 1, April 1, May 1, and mid-May. If you are a graduate assistant with an appointment with CIPEC, ACT or the Workshop in Political Theory and Policy Analysis, contact the payroll officer of each respective program for more information. If you are receiving a fellowship, you will receive one disbursement at the beginning of each semester. | |
| 2. | How do I register? |
| You will register for your first semester at SPEA during orientation week. For each semester thereafter, you will register during the normally scheduled continuing student registration periods at IU. In order to register each semester, you must first obtain your pre-registration advising form and request authorizations for courses if applicable, from Donna Pritchett in SPEA 441. If you are taking courses outside of SPEA, you will need to contact the program administrator or recorder of the appropriate school or department for course authorizations. You may register using the online registration system in OneStart, https://onestart.iu.edu. Log into OneStart using your IU Network ID, username and password. On the Self-Service tab, in the Registration Services channel, click Register for Classes. | |
| 3. | How many hours should I take? |
| Depending on your background and other commitments (e.g. assistantship, research), you may take six to twelve credit hours. If you are not a fellowship recipient, you must register for eight credit hours to maintain full-time student status; most first-year students typically take nine credit hours in seminars and three additional hours of Workshop, Teaching Seminar, and Thesis Credits. After the first year, you with the aid of your academic advisor will be able to judge whether you should enroll in nine or twelve credit hours per semester. International students must register for nine to twelve credit hours. | |
| 4. | What if I take fewer than twelve credit hours? |
| Fee scholarships typically cover twelve credit hours per semester. If you are registering for only nine credit hours, then the remaining three credit hours should be taken as thesis credit (V890), unless this would put your graduate hour total over 90. Please note that registering for thesis credit does not mean that you are actually working on a thesis. By registering for thesis credit, you accumulate credit hours toward the 90 required for graduation. | |
| 5. | How much should I expect to pay? |
| If you have been awarded a fee scholarship, the majority of your credit hour fees will be covered. However, there will still be some fees that you must pay that are not covered by the fee scholarship, such as non-remittable fees and the activity and technology fees. For more information, please refer to the IU course bulletin. If you enroll in twelve credit hours you can expect to pay around $456. You may also spend about $300 on books. If you do not have a fee scholarship or fee waiver, you must pay the full fees yourself. However, there are employment opportunities around campus during the academic year that may include fee scholarships; students are encouraged to seek out and apply for these positions. | |
| 6. | I have a non-SPEA fellowship for the first year. What do I need to do to receive funding the second year? |
| To renew your fellowship or apply for an assistantship, you will need to check with the Program Director in January to obtain instructions on reapplying. Students in the Joint Ph.D. in Public Policy program should also see Sharon LaRoche in Political Science, Woodburn 210 for applications for Political Science financial aid | |
| 7. | What is the role of the academic advisor? |
| Each student is assigned an advisor when s/he enters a Ph.D. program. The academic advisor is a faculty member who will help you plan your first year at IU. If you find that your advisor has research interests similar to yours and would like to have him/her as your mentor, then you need to discuss that possibility with him/her. | |
| 8. | What if I find another professor that I would prefer as an advisor? |
| If you find that another professor better meets your needs, then you may switch advisors. This is an informal process requiring only discussion with the professors involved. Your advisor will serve as your Progress Review Committee Chair. | |
| 9. | How do I select a Chairperson of my Progress Review (Advisory) Committee? |
| You will need to seek out professors with related research interests. You are advised to make appointments with potential Committee members to learn their areas of expertise and also to give the professors the opportunity to learn about your background and interests. Once you identify a potential chairperson, you will need to ask that professor if s/he is willing to be your Progress Review Committee chairperson. The chairperson will be responsible for guiding you through your course work and your qualifying exams. You should take great care in selecting a chairperson that is supportive and best suits your interests. | |
| 10. | How long will it take to finish my degree? |
| Some considerations affecting completion time are the number of transfer hours (not to exceed 30) and your outside obligations. The time required to complete the doctoral program varies substantially: four years is the minimum, but is an exception rather than the norm. The median is five to six years. In this handbook there is a timeline that represents ideal progress in each program. |
Getting Settled in
Graduate students may live either on or off campus.
The University provides a variety of on-campus housing options. Eigenmann Hall,
Students may also lease IU-owned apartments and houses
through the IU Real Estate Office. All leases are for twelve months:
typically from August 16 to August 14. Utilities are included in the
rent for some apartments; for houses, utilities are not included and the
renter is also responsible for lawn care. The Real Estate Office does
not provide a roommate matching service. Rent payments are handled
through the Bursar’s Office. Interested students should contact the
Real Estate Office, 324
If you would prefer to live in non-University housing, there are a variety of options available. Students are advised to make housing arrangements in March or April, before the start of the fall semester. The Herald Times and the Indiana Daily Student carry rental and real estate classifieds. Rental guides are available at most grocery stores and convenience stores around town. The IU Real Estate Office has a bulletin board listing available non-University homes and apartments. Area realtors are listed in the Yellow Pages.
Ameritech (800-742-8771) provides local phone service. Depending on your housing arrangement, you may be responsible for the following utilities:
The
State of
THE
INDIANA DEPARTMENT OF REVENUE CLASSIFIES STUDENTS AS RESIDENTS FOR VEHICLE
EXCISE TAX PAYING PURPOSES DESPITE THE FACT THAT STUDENTS ARE CHARGED
OUT-OF-STATE TUITION BY
Federal Tax Requirements for Graduate Students
For information on federal income tax requirements for
graduate assistantships and fellowships, contact the U.S. Internal Revenue
Service at 1-800-829-1040 or their Web site: http://www.irs.ustreas.gov/. Federal
tax forms are available at
There are a number of banks in
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· Chase ·
Fifth Third
Bank ·
Irwin
Union Bank ·
Key Bank |
·
Monroe Bank ·
Old
National ·
Peoples
State Bank ·
Regions
Bank Commercial banks are listed in the Yellow Pages. |
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The City of
The
Campus Access Card serves as both
your ID card and a debit card for on-campus financial transactions (banking
transactions, ATM access, copier use, and the purchase of food on
campus). IU students may obtain their Campus Access Card at the IU Book
Store Service Center,
Nuts
and Bolts of the IU System
Students are required to register each semester that they
take courses or conduct research. Before registering, students must first
pick up their pre-registration advising form from Donna Pritchett, Ph.D.
Program Coordinator, SPEA 441, (812) 855-2457. Before registration, you
must obtain any necessary course authorizations from Donna Pritchett or other
program coordinators. Most doctoral-level courses require authorization
for enrollment. Courses listed as being “For SPEA Majors Only” also require
authorizations from Donna. Political Science course authorizations are
obtained from Sharon LaRoche, Woodburn Hall
210. If you intend to have a directed readings/research course see the
“Practicum,
A list of current University fees may be obtained from the IU course bulletin. Many doctoral students receive fee scholarships, which usually cover twelve credit hours. For SPEA doctoral programs, awards of fee scholarships are made by the SPEA (and Political Science) Admissions and Financial Aid Committee. Partial or full fee scholarships may be awarded. Students who are awarded 24 credit hours during the academic year may also be eligible for six additional credit hours in the summer. Although the fee scholarship covers tuition costs, students still are responsible for the following University fees:
If a student registers for twelve credit hours, semester fees would be approximately $690. For students eligible for SAA Health Insurance (see section on health insurance below) the Student Health fee will be covered by SPEA. If at registration your fee remission is not reflected on your bill, contact Becky Neal (812)855-3648. She can correct the situation on-line.
In order to be eligible for in-state tuition rates, a
person must have “continuously resided in
Student identification cards (Campus Access Cards) may be obtained at IU Book Store Service Center, 1910 E. 10th (in Eigenmann Hall) or the IU Bookstore, (IMU) AFTER REGISTRATION. Campus Card Services will be open 8:00 to 5:30 p.m. Bring a picture I.D. and the schedule confirmation received at registration.
The IU campus has extensive library resources. At the beginning of each semester, the Main Library provides orientation sessions to introduce students to the IUCAT on-line reference service, the library system in general, and the many Internet and CD-ROM databases available. Students are encouraged to participate in these programs.
The
Main Library is
divided into the Research Collection and Undergraduate Collection.
The Research Collection is the larger of the two, and houses Government Documents and the Reference Section. A list
of University librarians is available from the Reference Department; students
may contact these librarians directly for assistance. The SPEA/Business Library is
located in the lower level of the
Students may use their identification cards to check out books from any of the libraries on campus, as well as to request interlibrary loans. Please note that the lending policies of campus libraries differ. For example, Research Collection materials may be taken out for 120 days, whereas Undergraduate Collection materials may be taken for a 14-day period. The Political Science Research Collection in Woodburn Hall is a quiet place to study; graduate students may reserve a study carrel in the Main Library. For more information on reserving a carrel, contact the circulation desk in the Main Library Research Collections.
Textbooks
are available from the Indiana
University Bookstore in the Indiana
Memorial Union, (812) 855-4352 and T.I.S.
Bookstore, located at
Students are strongly encouraged to learn more about
these facilities from the IU UITS Web site: http://www.indiana.edu/~uits/ or the
Email. You should establish an E-mail account
during orientation week, if one has not been established for you. To
establish your account, you may go to the
If you wish to continue using a non-IU E-mail account in preference to or in addition to your IU account, please notify the Program Coordinator so that announcements will be sent to this account.
STEPS and PROSTEPS Courses.
UITS offers a number of computer related courses throughout the year.
STEPS courses are free of charge to students; PROSTEPS courses can be taken
for a nominal fee. Printed bulletins of course offerings are available
at the
UITS
Computer Clusters.
There are computer facilities available all over campus. These
facilities include computers, printers (black and white, colored), scanners,
etc. For information on computer cluster locations, equipment, times,
etc., students may go to the
Students are allotted a page quota for printing in computer labs on-campus. Be sure to check with UITS to learn your quota and monitor your usage to avoid excess page charges.
Student Lockers. Each student is provided a
computer “locker” with your student account that may be used to store files
and data on the University computer system (40 MB of storage space).
Information on setting up your locker may also be obtained from the
Discounted Software. Discounted software packages (e.g., Office XP Professional for Windows $25.00, Office 01 for Macs $25.00, FrontPage 01 for Macs/Windows $25.00, Windows XP $25.00) may be purchased for your personal computer at the IU Bookstore, Computer Connection. A valid student identification card is required to purchase this software. Software may be downloaded for free from iuware.indiana.edu.
The
You also are required to take a V621 Teaching Seminar course. Public Policy students may take the Political Science version of this course (Y550), as well as mandatory AI training. Students that are teaching a class on their own may receive free copies of textbooks or other course material from publishers for review. Ask the adjunct secretary in SPEA 341 for assistance in ordering these materials.
Healthcare services are available at the University Health Center (at the
corner of
Health Insurance for Graduate Students
If a student has an appointment for 15 hours or more per
week, s/he is eligible for Student Academic Appointee health insurance from
Anthem Blue Cross/Blue Shield. The policy is 85 percent subsidized by
the University. The
Parking
permits must be purchased for vehicles parked in
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Permits and Eligibility The chart below lists the type of permits students can purchase and where holders of each permit may park. |
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Permits |
Who is Eligible |
Usage |
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A |
Associate Instructors, Post-Doctoral Fellows |
A, C, and E zones |
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C |
Associate Instructors, Post-Doctoral Fellows, Graduate Assistants, Research Assistants, Research Associates |
C and E zones. Can park in non-24 hour A zones 5 p.m. until 7 a.m. Monday -Friday and all day Saturday and Sunday |
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D1 |
Dorm Residents of Read, |
D1 zone and E can park in non-24 hour A and C zones 5 p.m. until 7 a.m. Monday - Friday and all day Saturday and Sunday |
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D3 |
Family residents of Banta, Bicknell, Hepburn, Nutt, Rowe, Campus View, Evermann, Redbud, Hillcrest, Tulip Tree |
D3 and E can park in non-24 hour A and C zones 5 p.m. until 7 a.m. Monday - Friday and all day Saturday and Sunday |
|
D4 |
Dorm Residents of Eigenmann |
D4 zone and E can park in non-24 hour A and C zones 5 p.m. until 7 a.m. Monday - Friday and all day Saturday and Sunday |
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D5 |
Dorm Residents of Ashton, Teter and Wright |
D5 zone and E can park in non-24 hour A and C zones 5 p.m. until 7 a.m. Monday - Friday and all day Saturday and Sunday |
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D6 |
Dorm Residents of Briscoe, Foster, and McNutt |
D6 zone and E can park in non-24 hour A and C zones 5 p.m. until 7 a.m. Monday - Friday and all day Saturday and Sunday |
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D7 |
Dorm Residents of Collins |
D7 zone and E can park in non-24 hour A and C zones 5 p.m. until 7 a.m. Monday - Friday and all day Saturday and Sunday |
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E |
Anyone is eligible to purchase an E permit, including non-students |
E zone can park in non-24 hour A and C zones 5 p.m. until 7 a.m. Monday - Friday and all day Saturday and Sunday |
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Students who have been selected by lottery each semester |
Atwater Garage, E after 5 p.m. can park in non-24 hour A and C zones 5 p.m. until 7 a.m. Monday - Friday and all day Saturday and Sunday |
|
Handicap |
Students with medical problems or physical handicaps who need a vehicle to park at academic or dorm lots. |
can park in Handicapped zones and A, C, D, or E depending on customer choice at time of purchase. |
If you are an Associate Instructor (AI – see Funding Section definition), in order to obtain a permit, you must present a vehicle registration and the AI form (available from Bill Hodson in SPEA 310) to the Parking Operations Office.
Both the City of
Bicycles that are used on campus must be registered with the IU Parking Operations, Franklin Hall 006. Bicycle racks are available throughout campus. Since thefts are common, U-shaped locks such as Kryptonite are advised. Women's Wheels IUSA Safety Escort Department provides escort services for women walking alone at night. For more information call (812) 855-7233.
There are a number of places on campus to buy a snack or
meal. The
Student Representation in the IU System
SPEA doctoral students have two primary forms of representation at IU. Within SPEA, the students are represented by the Association of SPEA Ph.D. Students (ASPS), which represents students in all three SPEA doctoral programs. Each doctoral program elects two representatives to the ASPS Executive Committee, and the entire student body elects one representative at large. A Web site for the ASPS should be available during fall semester; please view this site for more information on ASPS activities, programs, and meetings.
SPEA doctoral students are also represented in the
University-wide Graduate Student
Organization, an advisory board to the Dean of the
All new Ph.D. students with appointments at SPEA must complete payroll forms in SPEA 310 DURING ORIENTATION WEEK. See Funding section for pay schedule.
Paychecks cannot be processed without completed paperwork. Students will need to bring a driver’s license and social security card OR a passport with them when initially completing forms. These IDs are required by federal law. Paychecks are direct deposited into your bank account, except for perhaps the first check, which may be picked up from Becky Neal in SPEA 310.
For students who are receiving a fellowship, please contact Becky Neal, SPEA Room 310, for information on required paperwork for receiving payment of the fellowship. Students who are Graduate Assistants in Political Science, CIPEC, ACT and the Workshop should contact their respective payroll officers for information on being added to the payroll. Students who are receiving fellowships will be paid twice per academic year, once at the beginning of the fall semester and once at the beginning of the spring semester.
Doctoral Student Lounge and Computer Facilities
The doctoral students have their own lounge area in SPEA Room 452. This area offers a place to study and relax as well as the use of a fridge, however eating is not permitted. There also is a bulletin board for listing job openings and funding opportunities. Students may reserve locker space for the entire academic year on a first come, first served basis. There are also two work areas with computers; these work areas are for everyone’s use on a first come, first served basis daily. Students may not use the space for office hours when serving as a GA. See Donna Pritchett SPEA 441 for the combination to the door.
Doctoral Student Representation
The Association of SPEA Ph.D. Students (ASPS) is the primary organization that represents and advances the interests of students in all three of the SPEA doctoral programs. Officers are elected in the late fall and the Executive Committee is comprised of two representatives from each doctoral program and a member at large. Information on the current activities of the ASPS may be found on their Web site and in the display case and bulletin board in the SPEA atrium.
Doctoral students also may serve on various internal SPEA committees, such as the Dean’s Student Advisory Committee (DSAC) and the program curriculum committees. The DSAC provides an opportunity for students to discuss various academic and administrative matters of importance with the Dean and other administrative faculty and staff. Meetings are held monthly during the academic year. Informal elections of representatives are held during the first few weeks after Orientation.
SPEA graduate assistants may be assigned an office within SPEA for purposes of holding offices hours and consulting with students.
Doctoral students also may find employment working for a variety of other programs, institutes (e.g., Indiana Conflict Resolution Center, Institute for Development Strategies), or individual faculty members at IU. The availability of these employment opportunities varies throughout the year; students should inquire about possible positions if interested. Doctoral students may also check the Student Alumni Association website for current job listings: http://www.indiana.edu/~saa/
Information for International Students
The
111
Phone: (812)855-7133
Fax: (812)855-7111
Internet: intlcent@indiana.edu
This office and the Office of International Services in Franklin Hall 306 provide information and assistance in all aspects of doctoral student life to international students.
All international
The Ph.D. in Public Affairs Program
This program integrates the fields of public policy analysis, public finance, public management, and environmental policy. The course of study encourages mastery of the concepts and methodologies necessary to identify, research, and solve public sector problems.
The
The following core courses are required:
· V680 Research Design and Methods in Public Affairs
· V621 Seminar in Teaching Public and Environmental Affairs. This course prepares students for their professional responsibilities toward students.
· V691 Workshop in Public Policy. Each student is required to take this zero or one credit hour course for three semesters. The workshop provides an experiential base that prepares students to critique literature in the field, prepare manuscripts for publication, and to defend new ideas and theories. The course meets once a week for one and a half hours.
Research Skills. Required course work includes a two-semester statistics sequence and two additional elective courses or proficiency in a foreign language. The two-semester statistics sequence can be fulfilled in a number of ways, such as the sequences listed below. You should consult your advisor as to the appropriate sequence. Students interested in alternatives must consult the Program Director.
For the advanced skills requirements, you must demonstrate either (1) advanced proficiency in quantitative analysis or specialized research skills by completing two additional courses approved by your Progress Review Committee or (2) proficiency in a language appropriate to your field of study and approved by the Progress Review Committee. To demonstrate language proficiency, you must pass a language proficiency exam (contact the appropriate language department for proficiency testing information).
Students select two of the three (soon to be four) SPEA Public Affairs major fields. For each major field, the student must complete the two required courses and two approved electives.
Public Management: the design and operation of government institutions, including strategic/operations management and interrelationships between public and private organization;
Required Courses: V671 Public Organization and Management I and V672 Public Organization and Management II. V671 emphasizes public management theory and research and V672 organization theory and research. These seminars may be taken in either order.
Suggested Courses: Discuss with advisor.
Public Finance: the theory and practice of fiscal administration, including public budgeting, revenue administration, and financial management.
Required Courses: V666 Public Revenue and V668 Seminar in Public Budgeting.
Suggested Courses: E660/E661 Public Economics I/II (requires advanced microeconomic training), E520/E521 Fundamentals of Micro Theory (provides training for E660/E661).
Public Policy Analysis: research methods and quantitative techniques for policy analysis, including the content, design, and evaluation of public programs.
Required Courses: V673 Policy Analysis and Management/Operations Research and V664 Seminar in Policy Analysis. (V690 Seminar in Public Policy may substitute for V664).
Suggested Courses: Discuss with advisor.
Environmental Policy:
Required Courses:
Economics: V625 Environmental Economics
Law: V645 Environmental Law or B783 International Environmental Law
Policy: V710 Domestic Environmental Policy or V710 International Environmental Law
(1). Students select a minor field according to their research interests. A three- to four-course sequence is negotiated between you, the Progress Review Committee, and the representative from the department or school awarding the minor. A minor in environmental science within SPEA requires: (1) a sequence of environmental science courses (course number must have an E prefix, e.g. E710 Landscape Ecology), and (2) that a member of the Environmental Science faculty be the minor representative on the Progress Review Committee. A minor taken outside of SPEA must meet the requirements of the applicable department or school.
Progress Review
Committee. Each student is assigned an advisor when s/he
arrives in
At the end of the first year, you develop a Progress Review Committee. The Committee, in cooperation with you, defines program objectives, supervises the selection and completion of the minor field, monitors overall progress toward completion of course work requirements. Members of the Progress Review Committee should be familiar with your academic record and be specialists in the fields in which you will stand examination. The Committee will consist of four to five members and at least one faculty member of the Progress Review Committee will be chosen from each of your two major fields of study. One member of the Progress Review Committee must be a representative of your minor field.
Third Semester Review. In your third semester you must schedule a Progress Review meeting. The purpose of this meeting is to reach an agreement between you and the Committee about the character and status of your program. This meeting serves as a formal evaluation of your performance and prospects.
Scheduling the Progress Review Meeting. Students should plan to schedule their Progress Review Meeting in their third semester. The earlier you are able to negotiate fulfillment of concentrations the better. Committee members can help you to devise a scheduling plan that will assure all requirements will be met. It is your responsibility to schedule the meeting. It is best to start with the chairperson’s schedule to select potential dates and then circulate a memo to your Committee members. This can be a frustrating experience for students because of the difficulty of coordinating faculty schedules. Students are advised to communicate carefully with Committee members about scheduling. After a date and time has been set you should send a memo stating the date, time and location of the meeting to Committee members, the Program Director, Ph.D. Coordinator Donna Pritchett.
Writing the Progress Review Statement. To prepare for the meeting, you should develop a document that serves as a contract for the completion of degree requirements. The statement needs to include background professional and educational information, course work completed and planned in each concentration and for basic and advanced tool skills, tentative dates for taking Qualifying Exams, and a discussion of a proposed dissertation topic. It should also include tables of course work planned and completed in chronological order and by concentration so that the committee can easily see how each degree requirement will be fulfilled. The template in Appendix A can serve as a guide for preparing this table. Your Progress Review Statement should be given to committee members several days prior to your meeting.
If
you are planning to transfer credits from previous graduate study, you should
indicate this in the statement and in the tables. Typically, students may
transfer coursework that is taken at the Master level or above and is related
to one of the fields of concentration. Coursework from either
The Progress Review Meeting. Before the Progress Review Meeting, you should discuss expectations with the Committee chairperson. You may be asked to orally present the statement or merely to answer questions. During the Progress Review, the Committee will discuss with you fulfillment of the degree requirements, expectations for Qualifying Exams and research directions. At the end of the meeting, the professors must sign the “Report of Third Semester Review” form (See Appendix A for an example). The Program Director must also sign the form. Usually you revise your Progress Review Statement to reflect the course of study agreed upon in the meeting. The statement and the signed report form must be delivered to Donna Pritchett, SPEA 441, for further processing. Students are advised to take the Progress Review Report form with them to the meeting for all committee members to sign before leaving the meeting.
Translating the Progress Review into a Course of Action. The Progress Review Statement serves as a contract between you and Committee. Committee members will not be able to alter degree requirements after the “Report of Third Semester Review” form has been signed. The Progress Review Statement becomes your blueprint for completing your course work.
Timing. The progress review committee meeting is to occur before the end of your third semester in residency in order to increase the likelihood that the committee’s recommendations concerning courses to be taken can be completed in a timely manner. Only in exceptional cases might it be held during the fourth semester of residency.
Progress Review Paper. Each student must prepare and present a Progress Review Paper before taking exams. Early in the third semester of residency, it is recommended that you meet with members of the review committee to obtain consensus on the progress review paper (see “paper norms” below). You will present your progress review paper in a forum at which all members of the review committee can be present. It is anticipated that the bulk of these presentations will be in conjunction with regular meetings of the V691 seminar. In addition, you will be expected to give a brief summary of the paper to the committee in the progress review meeting and answer any questions that the committee has regarding the paper.
Norms for the Progress Review Paper. This paper allows the faculty to judge whether you have the ability to complete all degree requirements in a timely fashion. The paper should demonstrate your ability to conduct independent research and to write in a logical and coherent fashion. The paper should also demonstrate that you have a good command of the literature and the ability to use appropriate research methods. The paper must be of a quality that is acceptable for presentation at a scholarly professional meeting.
Given the highly competitive nature of the academic market, you should try to publish an article or two by the time you graduate. Thus, a secondary objective of the paper review process is to encourage you to prepare a paper for presentation at a national research conference or for submission to a refereed journal. The progress review paper often is a revision of a substantial research paper written for a regular course. (You can, however, submit an entirely new paper to fulfill this requirement.) If the paper is prepared in conjunction with a research project headed by a professor, you must be the sole author of this paper, which must present your ideas and not those of the professor.
At the end of the successful progress review meeting, each member of the Progress Review Committee must sign the Third Semester Review form (sample in Appendix A). If the Committee agrees to allow you to transfer prior graduate course work, you will need to submit the “Request for Transfer of Graduate Credit” form (see Section 1, Part B4 for more information).
Qualifying Examinations. After completion of course work, students take a written exam in each of their major fields. Prior to taking each examination, students must notify the Program Coordinator and Program Director of their examination date and the names of their examiners. The Program Director may request changes in examination date to accommodate faculty schedules and may request an additional examiner in one or more fields. If there is an exam requirement in the minor department, then you must also complete a third exam. Copies of previous exams are on file with Donna Pritchett and students may review these exams to make sure the courses they are taking will prepare them sufficiently for the exams. Students should consult the Program Director and Progress Review Committee chairperson for more information.
Taking the Written Exams. You negotiate with your examiners in setting the date and format for each exam. Students may take 8 hour, 24 hour or multiple day exams. The format of the exam depends on examiners and student preferences. The exams are typically open book and open note, and taken in a place selected and agreed upon by the examiners and student. Students are not allowed to utilize notes from a computer disk or hard drive during the exam: the entire exam must be original work composed during the exam period. They may have a bibliography on the hard or disk drive but any use of computer files in exam composition is a violation of the honor code and grounds for dismissal. Students will receive a pass, qualified pass, or a fail for each of the three exams. If you receive a qualified pass, you have the option of taking the exam a second time or going ahead with the oral examination. If you fail, you will be allowed to take the examination a second time. A student who fails to pass a field exam on second taking will be dismissed from the program.
Dissolving the Progress Review Committee. After successful completion of the Qualifying Exams the Progress Review Committee is officially disbanded. Many students have the same committee members for both their Progress Review Committee and Research Committee but it is important for you to communicate with the involved faculty regarding continuation into the Research Committee. For information on completion of the Ph.D., please see the section “Candidacy and the Dissertation”.
Normal Progress for Students in Public Affairs Ph.D. Program
“Normal progress” is attainable by those who diligently work toward the degree. Students who fall behind in any of the stated “normal progress” criteria run the risk of losing financial support. One exception is if the lack of progress is not the student’s fault, specifically if the appropriate required courses are not offered on a timely basis or if courses outside SPEA are not available. While normal progress is defined here, in several instances “minimum acceptable progress” is also defined. Full time students who fail to maintain the minimum acceptable level of progress after being given a formal warning are at risk of being expelled from the Program.
Public Affairs Program
|
|
BENCHMARK |
NORMAL |
MINIMUM |
|
1 |
Progress Review Committee Meeting |
Before end of 3rd semester in the Program |
4th Semester |
|
2 |
Completion
of V680 |
By the end of the second year (if the course schedule permits the course to be offered on an annual basis |
4th Semester |
|
3 |
Completion of required sequence in basic research skills |
By the end of the 3rd semester in the Program |
|
|
4 |
Progress Review Paper Submitted |
Before end of summer after 2nd year |
|
|
5 |
Progress Review Paper presented in public forum |
Before end of 5th semester |
Before taking field exams |
|
6 |
Completion of written field exams |
By end of summer after 6th semester in the Program |
8th Semester |
|
7 |
Successful defense of the dissertation proposal |
One semester after completing field exams |
One year after field exams |
|
8 |
Incompletes |
Except for thesis credits, no incompletes are to be carried from one academic year to the next |
|
Incompletes earned in independent study or readings courses taken during a summer session must be removed before the end of the following spring semester.
Joint Ph.D. in Public Policy Program
Joint Ph.D. Program in Public Policy is a collaborative endeavor between the Department of Political Science and SPEA. The program focuses broadly on the field of public policy, which includes a concern with the environment of public policy, the processes of policy formation, management, and implementation, and the analysis and evaluation of policy output and results. The program combines rigorous social science training, knowledge of government decision-making processes and problem-solving capabilities, with an understanding of the substantive aspects of public problems and their effects on public institutions.
The
Core Courses. As part of the 90-hour requirement, all Public Policy students are required to complete the following courses:
|
|
V680 Research Design and Methods or Y570 Introduction to the Study of Politics. |
|
|
Y565 or V690 Introduction to Public Policy. This course is offered alternately by the Department of Political Science (Y565) and SPEA (V690) each fall and provides a survey of a wide variety of approaches to analysis and understanding of public policy. In the fall 2007, it will be offered by Political Science Professor Michael McGinnis. |
|
|
V691 Workshop in Public Policy. Each student is required to take this course for six semesters. The workshop provides an experiential base that prepares students to critique literature in the field, prepare manuscripts for publication, and to defend new ideas and theories. The course typically meets once a week for one and a half hours. There are two sections offered: one by SPEA and the other by The Workshop in Political Theory and Policy Analysis. The SPEA section serves as a forum for students and faculty to present their research. The Workshop in Political Theory and Policy Analysis section is open to the University as a whole and presents students with the opportunity to participate in and observe academic exchange. Each week a paper is presented and discussed, but students do not have formal roles as discussants. Students may take this course for either 1 or 0 credit hour (take for 0 if credit hours not needed). |
|
|
V621 Seminar in Teaching Public and Environmental Affairs or Y550 Political Science Professional Development |
Tool Skills. Students must take two statistics courses to fulfill the basic tool skill requirement. To fulfill the advanced tool skill requirement, students may take two additional methodology courses or demonstrate proficiency in a foreign language. The basic tools skills can be fulfilled in a number of ways, such as the sequences listed below:
Basic Tool Skill
Advanced Tool Skill
To satisfy the advanced tool skill requirement, students may either demonstrate foreign language proficiency or take two advanced research courses. For language proficiency exams, contact that appropriate language department to request information on placement testing. The advanced research requirement can be fulfilled by taking any number of statistical and qualitative research methods courses available in SPEA, Political Science, or other academic departments at IU, or by courses taken at ICPSR and other external programs. Your Progress Review Committee will determine whether a given course qualifies.
The Department of Political Science and SPEA share equally in delivering public policy as the major field of preparation and specialization. Students in the Public Policy program select two concentration areas in addition to the required concentration in public policy. Each student must select one field of concentration in Political Science including: American politics, comparative politics, international relations, political philosophy, or empirical theory and methodology. Each student must also select one field of concentration in SPEA including: environmental policy, public finance, urban policy, or public management. Students with a SPEA field in Public Management are advised to take V671 Public Management and V672 Public Organizations and students with a field in Public Finance are advised to take V666 Public Revenue and V668 Public Budgeting. For the other concentrations, students need to discuss course selection with their advisors.
Forming
the Committee. Each student is assigned an advisor when s/he
arrives in
Scheduling the Progress Review Meeting. Students should plan to schedule their Progress Review Meeting in their third semester. The earlier you are able to negotiate fulfillment of concentrations the better. Committee members can help you to devise a scheduling plan that will assure all requirements will be met. It is your responsibility to schedule the meeting. It is best to start with the chairperson’s schedule to select potential dates and then circulate a memo to your Committee members. This can be a frustrating experience for students because of the difficulty of coordinating faculty schedules. Students are advised to communicate carefully with Committee members about scheduling. After a date and time has been set you should send a memo stating the date, time and location of the meeting to Committee members, the Program Director, Ph.D. Coordinator (Donna Pritchett), and Political Science Department (Sharon LaRoche).
Writing the Progress Review Statement. To prepare for the meeting, you should develop a document that serves as a contract for the completion of degree requirements. The statement needs to include background professional and educational information, course work completed and planned in each concentration and for basic and advanced tool skills, tentative dates for taking Qualifying Exams, and a discussion of a proposed dissertation topic. It should also include tables of course work planned and completed in chronological order and by concentration so that the committee can easily see how each degree requirement will be fulfilled. The template in Appendix A can serve as a guide for preparing this table. Your Progress Review Statement should be given to committee members several days prior to your meeting.
If you
are planning to transfer credits from previous graduate study, you should
indicate this in the statement and in the tables. Typically, students may
transfer coursework that is taken at the Master level or above and is related
to one of the fields of concentration. Coursework from either
The Progress Review Meeting. Before the Progress Review Meeting, you should discuss expectations with the Committee chairperson. You may be asked to orally present the statement or merely to answer questions. During the Progress Review, the Committee will discuss with you fulfillment of the degree requirements, expectations for Qualifying Exams and research directions. At the end of the meeting, the professors must sign the “Report of Progress Review” form (See Appendix A for an example). The Program Director must also sign the form. Usually you revise the Progress Review Statement to reflect the course of study agreed upon in the meeting. The statement and the signed report form must be delivered to Donna Pritchett, SPEA 441, for further processing. Students are advised to take the Progress Review Report form with them to the meeting and for all members to sign before leaving the meeting.
Translating the Progress Review into a Course of Action. The Progress Review Statement serves as a contract between you and Committee. Committee members will not be able to alter degree requirements after the “Report of Progress Review” form has been signed. The Progress Review Statement becomes your blueprint for completing your course work.
Qualifying Examinations.
After a student has completed the course work for a field s/he is eligible to take the qualifying exam for that field. However, most students schedule their Qualifying Exams after they have completed all of their course work. Joint Ph.D. Program students are required to take the field exam for their Political Science field at the time scheduled by the Department. Field exams in Political Science are usually offered twice a year, and are announced well in advance. With the exception of the Political Science field, each student’s exam schedule is negotiated with his/her exam committee.
For the policy exam and the SPEA field exams, it is your responsibility to negotiate the direction and scope of the exam with each examiner. Students must communicate carefully and effectively with each examiner to ensure mutual expectations exist. In preparing for exams, Donna Pritchett (SPEA) and Sharon LaRoche (Political Science) have folders of past exams available for students to review. Students in the joint program vary widely on the duration of preparation for exams. Some students have taken between two weeks to a semester to prepare for an exam. It cannot be stressed enough that students need to communicate with examiners about potential question areas, expectations of literature to be mastered and exam schedule.
Taking the Written Exams. You negotiate with your examiners in setting the date and format for each exam. Students may take 8 hour, 24 hour or multiple day exams. The format of the exam depends on examiners and student preferences. The exams are typically open book and note exams taken in a place selected and agreed upon by the examiners and student. Students are not allowed to utilize notes from a computer disk or hard drive during the exam: the entire exam must be original work composed during the exam period. They may have a bibliography on the hard or disk drive but any use of computer files in exam composition is a violation of the honor code and grounds for dismissal. Students will receive a pass, qualified pass, or a fail for each of the three exams. If you receive a qualified pass, you have the option of taking the exam a second time or going ahead with the oral examination. If you fail, you will be allowed to take the examination a second time. A student who fails to pass a field exam on second taking will be dismissed from the program.
Oral Examination. After receiving a pass or qualified pass on each of the three exams, you will schedule the Oral Examination. It is your responsibility to communicate with Committee members to schedule the Oral Examination. The entire Oral Examination is graded on a pass/fail basis. If you had a qualified pass and fails the orals, you will be required to take the written exam again. If you pass each written exam but fail the orals, another oral exam can be scheduled without requiring further written examinations. Upon completion of the Oral Examination, signatures of the Committee member and Program Director are required on the “Report of Preliminary Examination Committee” form (see Appendix F for an example).
Dissolving the Progress Review Committee. After successful completion of the Qualifying Exams the Progress Review Committee is officially disbanded. Many students have the same committee members for both their Progress Review Committee and Research Committee but it is important for you to communicate with the involved faculty regarding continuation into the Research Committee. For information on completion of the Ph.D., please see the section “Candidacy and the Dissertation”.
Incompletes
Except for thesis credits, no incompletes are to be carried from one academic year to the next. Incompletes earned in independent study or readings courses taken during a summer session must be removed before the end of the following spring semester.
Below is a timeline for progress through the public policy program. Since students in the Joint Ph.D. in Public Policy Program come from diverse professional and educational backgrounds, programs are tailored to their own special research interests. Therefore, there can be considerable deviation from this timeline. Close communication between you and Committee members is advised to ensure satisfactory progress is maintained.
Public Policy Program
|
Target Year |
Requirement |
Required Form |
|
Year 1 |
Course Work |
|
|
Year 2 |
Progress Review Meeting |
Request for Transfer of Graduate Credit (if needed) |
|
Year 3 |
Complete Course Work
Qualifying Exams |
Report of Written Preliminary Examination Report of Preliminary Examination Committee Nomination to Candidacy for the Ph.D. Degree |
|
Year 4 & Up |
Dissertation Proposal Defense Dissertation and Graduation |
Nomination of Research Committee for the Ph.D. |
Candidacy and the Dissertation
Candidacy Status After successful completion of the Qualifying Examination, students need to complete the “Nomination to Candidacy for the Ph.D. Degree” form (See appendix F for example). After processing this form, you officially attain doctoral candidate status. The candidate has seven years from the date of the oral examination to complete his/her dissertation. If the 7-year limitation is not met, you will have to retake qualifying examinations.
Writing the Proposal. Ideally, by the time students have completed the Qualifying Exam, they should have a general direction for their doctoral research. In determining a specific topic area, the candidate needs to consistently discuss ideas and research plans with his/her chairperson. Once the candidate decides upon a research path, s/he develops a dissertation proposal. In general, the proposal is intended to demonstrate to the committee that 1) the research question selected makes a sufficiently compelling contribution to the field and 2) you have a plan of action that will lead to its completion in a reasonable amount of time. The actual form of the dissertation proposal varies depending on the expectations of the chairperson and Research Committee members. Students are advised to seek examples of proposals from advanced students and to communicate with her/his chair throughout the proposal development.
Forming
the Research Committee. After filing for candidacy status,
the doctoral candidate forms a Research Committee consisting of at least four
faculty members. Two of the members must be SPEA faculty and three of
the members must be full members of the Graduate Faculty. Please note
that all faculty are not automatically members of the Graduate Faculty and that
in special cases, the
Committee selection should reflect the dissertation topic. Each member should have a particular knowledge base for you to draw upon as you begin the dissertation research. If there is someone outside of SPEA with expertise of direct relevance to the dissertation topic (including non-IU faculty), it is possible to have that person participate on the Committee (See the Program Director for more information).
Dissertation
Proposal Defense. It is the candidate’s responsibility to
schedule the dissertation proposal defense. Before the defense, you will
need to have communicated sufficiently with Research Committee members to
ensure their support. During the defense the Committee will review the
research proposal and make changes as needed. After the Research
Committee agrees to the dissertation proposal, the candidate needs to
complete the “Nomination of Research Committee for the Ph.D.” form (see
Appendix F for an example). Each Committee member and the Program
Director must sign the form. A one- to two-page prospectus must be
included with the submitted form. Once the Dean of the
Completion
of the Dissertation. The Research and
Transferring Credit.
If you will be transferring credit from another graduate institution, you
will need to complete the “Request for Transfer of Graduate Credit” form (see
Appendix A for example). Determination of transfer credits is made at
the Progress Review/Advisory Committee Meetings. Students need to be
aware of the Seven-Year Rule which states that all course work offered in
partial fulfillment of the degree requirements must have been completed
within seven consecutive calendar years preceding passing the Qualifying
Examination/Oral Examination. The seven-year limitation includes course
work in graduate study elsewhere that a student intends to transfer to
· Passing an exam on the material covered by the course
· Passing a more advanced course in the same subject
· Passing a comprehensive exam demonstrating substantial knowledge of the course content
· Teaching a comparable course
· Publishing scholarly research demonstrating substantial knowledge of the subject.
Donna
Pritchett and the Director of your doctoral program prepare and submit the
required documentation to the
A. Types of Awards
Fellowships are awarded to selected students for periods of one to three years. Typically a fellowship provides a stipend along with a fee remission for the academic year. Fellowship recipients must be enrolled for a minimum of nine credit hours per semester.
Graduate Assistantships (GA) - Graduate assistantship is an umbrella term for the following specific types of awards.
Teaching Assistantships (TA) – With a teaching assistantship, a student will assist a faculty member with teaching for approximately 20 hours per week. For all non-native English speakers, a proficiency exam must be taken (see Section I, part D Information for International Students). Teaching Assistants are expected to help with grading, lead discussion groups, and in general assist the professor in delivering the course.
Research Assistantships (RA) - With a research assistantship, a student will assist a faculty member with a research endeavor. These positions are typically funded through grants received by individual professors. The research conducted with the faculty member is often of interest to you. In this case, the Research Assistantship is an integral part of the learning process. For this reason, students often spend much more than 20 hours per week performing duties as RAs.
Associate Instructors (AI) – As an Associate Instructor, a student will independently design, teach, and grade a course. AIs serve as the “instructor of record” and are responsible to SPEA and the Registrar for reporting grades and maintaining the course roster. All international students who are non-native English speakers must take the AI exam (see Section I, part D Information for International Students). To qualify as an AI, students are required to complete V621 Seminar in Teaching Public and Environmental Affairs, Y550 Political Science Professional Development, or demonstrate extensive prior teaching experience. Please note: Fall teaching schedules are determined the preceding November and spring teaching schedules are determined the preceding March. Therefore, if a student would like to teach an independent section, s/he must discuss it with the Program Director nearly a year before the targeted course scheduling. Also note that AI positions are usually reserved for upper level doctoral students.
SPEA. SPEA awards fellowships and assistantships each year on a merit basis. Continuing students seeking aid from SPEA must complete an application form and return it to Donna Pritchett. The financial aid application form can be found at the following website: http://www.spea.indiana.edu/php/aidapp.doc. For information on external funding sources, there is a bulletin board in the SPEA Doctoral Student Lounge (Room 452) listing funding sources and job prospects. In addition, information on various external funding sources is distributed via email by faculty, other students, and the Ph.D. Program Coordinator, Donna Pritchett.
Political Science (Public Policy students only). The Political Science Department funds two Public Policy students each year. Students must turn in an application form to Sharon LaRoche,
Woodburn Hall 210, by January 9th to be considered (see Appendix F for an example). Students with questions may contact Sharon LaRoche for further information (855-1208). Each week the Department electronically distributes a Weekly Bulletin listing internal and external funding opportunities as well as general information on lectures, meetings, publications, and news from alumni. Joint students are advised to read the Bulletin weekly. Contact Scott Feickert for more information (812)855-3381.
Workshop in Political Theory and Policy Analysis.
The Workshop is an independent research institution on
the
There are graduate assistantships available in the various departments of the University. However, a central resource in locating potential funding sources within the University does not exist. Students can contact the Director of Graduate Studies at individual departments and schools as well as the various centers on campus to inquire about funding sources. The University awards two fellowships to minority graduate students. The annual deadline is in February with award notification in March for both awards.
The
Graduate
Minority Pre-Doctoral Fellowship is a merit-based award available to
minority incoming doctoral students consisting of a one-year fellowship and
two years of departmental graduate assistantship. The stipend ranges
from $8,000-$11,500 per year and includes 12 credit hours fee remission per
semester. Students must be nominated by SPEA and should contact Donna
Pritchett for further information. The
Educational
Opportunity Fellowship is a needs-based fellowship award for
under-represented minority masters and doctoral students. Applicants
must demonstrate need, be a
On Campus Employment. The student employment office can be found at the following website: http://www.iub.edu/~career/parttime/ or the Student Alumni Association website: http://www.indiana.edu/~saa/.
External Sources. The GradGrants Center of the Research and the University Graduate School assists students in locating funding opportunities. Students should contact this office early in their tenure to acquaint themselves with this resource. It is located in Research Collection of the Main Library in Room 1052E. Phone: (812)855-5281.
SPEA. Students seeking summer positions need to contact Program Directors early in the preceding spring semester. Professors are often working under grants and employ students to do research, etc.
Political Science. Application deadlines for summer teaching assignments are listed in the Weekly Bulletin as well as other funding options. Interested students must pay close attention to the Bulletin to keep abreast of summer positions.
International Programs Awards
Grants for Graduate Students, contact Rose Vondrasek, Franklin Hall 315, (812) 855-7557, rvondras@indiana.edu, website: http://www.indiana.edu/~intlprog/
External Grants for Graduate Students, contact Rose Vondrasek, Franklin Hall 315, (812) 855-7557, rvondras@indiana.edu, website: http://www.indiana.edu/~intlprog/
· Grants-in-Aid of Research is available to Ph.D. candidates and provides a $1,000 award. Deadlines are in the fall and spring.
· Esther Kinsley Ph.D. Dissertation Award provides $1,000 to recent Ph.D. graduates.
Information
on these awards can be obtained by contacting the
College of Arts and Sciences Awards (Joint students only)
College of Arts and Sciences Dissertation Year Research Fellowships is available to Ph.D. candidates and provides a $15,000 award. The Deadline is March 1.
Outside Awards. There is a variety of funding sources for dissertation research. Students should contact the GradGrants Center for a consultation. Phone (812) 855-5281.
SPEA. Doctoral students can apply to receive limited funds for conference related expenses. Students must be presenting a paper or participating on a panel. Interested students can contact Donna Pritchett for application information.
Expectations and Requirements for Funding
Once a student has been admitted to a SPEA doctoral program with funding, if s/he makes satisfactory progress (defined below) SPEA will make every effort to renew funding for two additional years. However, if a situation arises in which SPEA is not able to fund a student, you will be notified at the earliest possible date so that you can apply to alternative sources for funding. Students receiving external funding (defined below) are able to “bank” funds against the three years of internal funding. Students are advised to discuss their external funding arrangement with the Program Director to assure that it is “bankable”. Occasionally, students who have been previously funded and have returned from dissertation field research are given consideration for “top off” funding to enable them to complete their dissertations. However, students at the dissertation stage should not expect additional funding.
Satisfactory progress includes maintaining a 3.5 GPA or above, satisfactory performance of assistantship (if applicable), the absence of excessive or longstanding incompletes, and timely completion of the milestones listed earlier.
External Funding. Includes research assistantships funded through faculty grant monies (e.g. IFRI project at the Workshop in Political Theory and Policy Analysis), external fellowships (e.g. Macarthur, FLAS if without tuition, employment on campus not listed under Internal Funding).
Internal Funding (non-bankable). Includes SPEA assistantship, Political Science Assistantship, Workshop in Political Theory and Policy Analysis Fellowships and Assistantships (excluding Research Assistantships funded through grant monies), SPEA Associate Instructor position (independent teaching section), Chancellor’s Fellowship, Caldwell Fellowship, IU Dissertation Fellowship (competitive).
Appendix A: Forms Needed for Doctoral Programs. Process through Donna Pritchett, Ph.D. Programs Coordinator, SPEA 441, (812)855-2457.
Guide
to the Preparation of Theses and Dissertation...Available from Dana
Ruddick, Research and The
Early Termination of Academic Appointees
(Excerpted from the “Handbook for Academic Appointees” published by the Office of the Vice Chancellor for Academic Affairs and Dean of the Faculties, Bryan Hall 109)
Early Termination of Student Academic Appointees
The termination of student academic appointees before the normal expiration is expected to occur only under extraordinary circumstance. Accordingly, the causes and procedures associated with termination are uniformly defined for the all schools. They are set forth below:
(a) Termination by mutual agreement between the appointee and the department chairperson or dean may be effected at any time. The Vice President-Bloomington must be advised of such an action by written notification signed by both the appointee and the department chairperson or dean.
(b) An appointee may terminate the appointment at the end of a semester’s duties for reason of personal hardship. This requires written notification to the department chairperson or dean and to the Vice President-Bloomington at least four weeks before the end of the semester. Only in the case of the most severe personal hardship or in the case of unalleviated breach of agreement by the University should termination occur during a semester.
(c) The appointment is subject to termination by the department chairperson or dean if the enrollment of the appointee in his/her departmental graduate program ceases.
(d) The appointment is subject to termination by the department chairperson or dean or by the Vice President-Bloomington for serious failure in assigned duties or for conduct otherwise at severe variance with that normally expected of University appointees. This termination must be effected by written notification to you appointee, and whenever possible, it will become effective at the conclusion of a semester’s duties. If, however, in the judgment of the person initiating termination, continuance of you appointee in his/her position to the semester’s end would cause grave harm to a segment of the University community or a gross breach of the University’s educational obligations to students, termination can occur during the semester. In this case, you appointee must first be placed under suspension from duties with pay for 14 days pending initiation of an appeal.
Disputes. A student academic appointee is entitled to appeal actions or conditions affecting his/her role. S/he must first appeal within his/her department. Department chairpersons and academic deans will utilize internal review procedures in each department or other academic division for the hearing of disputes involving student academic appointees. If a satisfactory resolution remains wanting at this level, the appeal may be taken to the school dean, and if necessary to the Dean of Faculties for resolution.
Additional Appeal Mechanisms for Associate Instructors. The Associate Instructor may appeal termination proceedings by using the procedures established for disputes involving Associate Instructors. In no case can a contested termination become effective before 14 days from issuance of notice of termination. If the Associate Instructor wishes to appeal the decision for termination, written notification of intent must be given the Vice President-Bloomington within this 14-day period or the right to appeal is forfeited. The Vice President-Bloomington, upon receipt of notification of appeal will direct that the Associate Instructor be continued in assignment with pay, or be given alternate duties with pay, or be suspended with pay until appeal proceedings are completed.
The Associate Instructor, after appeal to the department, school, and Dean of the Faculties, if a satisfactory resolution remains wanting, may then bring the matter before the Associate Instructor Affairs Committee of the Faculty Council. Finally, if the matter is still in dispute, an Associate Instructor Board of Review or an equivalent body will act as a final review body for disputes involving Associate Instructors. This board will render judgments upon the evidence and argument presented to it and will make advisory recommendations to the parties of the dispute and the Vice President-Bloomington.
Submit to Donna Pritchett, Ph.D. Programs Coordinator, SPEA 441, 855-2457
· Practicum, Readings, or Directed Research Contract
· Report of Progress Review (Public Policy)
· Pre-Registration Advising Form
· Report of Progress Review (Public Affairs)
· Report of Preliminary Examination Committee (Public Policy)
· Dissertation Proposal Review
· Dissertation Defense Announcement Template
· Application for SPEA Travel Grant
· Application for SPEA Financial Aid (Returning Students only)
· SPEA Associate Instructor Application
·
Application for
Graduation (Only if participating in commencement ceremony)
See Donna for Transfer of Graduate Credit, Nomination to Candidacy, Nomination of Research Committee, and Request for Change Research Committee Member(s) forms.