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THIS HANDBOOK IS INTENDED TO
SUPPLEMENT, NOT TO REPLACE, THE
IT IS IMPORTANT TO KEEP IN MIND THAT ALTHOUGH EACH STUDENT HAS THE ASSISTANCE OF A MENTOR/ADVISOR, PROGRAM DIRECTOR, COMMITTEE, AND PH.D. PROGRAM COORDINATOR, ULTIMATELY EACH STUDENT IS RESPONSIBLE FOR HIS/HER SUCCESSFUL AND TIMELY PROGRESS THROUGH THEIR INDIVIDUAL PROGRAM.
Acknowledgments | Quick Reference
List | Top Ten Questions Asked by SPEA Students
Getting Settled
Housing | Phones and Utilities
| Licenses and Car Insurance | Federal Tax
Requirements for Graduate Students | Banking | Child Care Options | The
Campus Access Card
Nuts and Bolts of the IU System
Registration Process | University
Fees | Indiana Residency Requirements | Student Identification Cards | Library
Facilities | Bookstores | Computing
Facilities | Teaching Resources | Health
Care Services | Health Insurance for Graduate Students|
Campus Parking | Bus Service | Other Transportation | Eating on
Campus | Student Representation in the IU System
Nuts and Bolts of SPEA
Payroll | Doctoral Student Lounge
| Doctoral Student Representation | Doctoral Student Offices | Doctoral
Student Employment | Information for International
Students | International Center Orientation | English Proficiency Exam
Public Affairs Program
Overview | Degree Requirements | Core Courses
| Research Skills | Major Fields
| Minor Field | Major Junctures
| Formation of Progress Review Committee
| Third Semester Review | Qualifying Examinations | Normal Progress
Public
Policy Program
Overview | Degree
Requirements | Core Courses | Tool Skills | Concentrations
| Major Junctures | Progress
Review | Qualifying Examinations | Timeline
Candidacy and the Dissertation
Candidacy
| The Dissertation | Writing
the Proposal | Forming the
Research Committee | Dissertation
Proposal Defense | Completion of
the Dissertation | Transferring Credit
Funding Types
Fellowships
| Graduate Assistantships | Teaching Assistantships | Research Assistantships | Associate Instructors
Funding Sources
Academic Year | Summer
| Dissertation | Conference Travel
Funding Requirements | Definition of Terms | Appendices
Early Termination of Student
Academic Appointees
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Gratitude is extended to the following
alumni and continuing students for their assistance in producing this
document: Brenda Bushouse Public Affairs Program requirements and planning advice
David Reingold, Professor and Director, Ph.D. in Public Affairs Public Policy program requirements and planning advice
David Reingold, Professor and Director, Joint Ph.D. in Public Policy
Jean Robinson, Professor and Advisor, Political
Science
Fee Scholarships Becky
Neal, Personnel Systems Coordinator
General Questions
Donna Pritchett, Ph.D. Programs
Coordinator
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| 1. | If I am receiving financial assistance, when do I get paid? |
| If you are a graduate assistant with a SPEA or Political Science appointment, you will receive ten disbursements over the course of the semester (see Section III. Funding for more details). Paychecks are disbursed on September 15, September 30, October 31, November 30, December 16, February 1, March 1, April 1, May 1, and mid-May. If you are a graduate assistant with an appointment with CIPEC, ACT or the Workshop in Political Theory and Policy Analysis, contact the payroll officer of each respective program for more information. If you are receiving a fellowship, you will receive one disbursement at the beginning of each semester. | |
| 2. | How do I register? |
| You will register for your first semester at SPEA during orientation week. For each semester thereafter, you will register during the normally scheduled continuing student registration periods at IU. In order to register each semester, you must first obtain your pre-registration advising form and request authorizations for courses if applicable, from Donna Pritchett in SPEA 441. If you are taking courses outside of SPEA, you will need to contact the program administrator or recorder of the appropriate school or department for course authorizations. You may register using the online registration system in OneStart, https://onestart.iu.edu. Log into OneStart using your IU Network ID, username and password. On the Self-Service tab, in the Registration Services channel, click Register for Classes. | |
| 3. | How many hours should I take? |
| Depending on your background and other commitments (e.g. assistantship, research), you may take six to twelve credit hours. If you are not a fellowship recipient, you must register for eight credit hours to maintain full-time student status; most first-year students typically take nine credit hours in seminars and three additional hours of Workshop, Teaching Seminar, and Thesis Credits. After the first year, you with the aid of your academic advisor will be able to judge whether you should enroll in nine or twelve credit hours per semester. International students must register for nine to twelve credit hours. | |
| 4. | What if I take fewer than twelve credit hours? |
| Fee scholarships typically cover twelve credit hours per semester. If you are registering for only nine credit hours, then the remaining three credit hours should be taken as thesis credit (V890), unless this would put your graduate hour total over 90. Please note that registering for thesis credit does not mean that you are actually working on a thesis. By registering for thesis credit, you accumulate credit hours toward the 90 required for graduation. | |
| 5. | How much should I expect to pay? |
| If you have been awarded a fee scholarship, the majority of your credit hour fees will be covered. However, there will still be some fees that you must pay that are not covered by the fee scholarship, such as non-remittable fees and the activity and technology fees. For more information, please refer to the IU course bulletin. If you enroll in twelve credit hours you can expect to pay around $456. You may also spend about $300 on books. If you do not have a fee scholarship or fee waiver, you must pay the full fees yourself. However, there are employment opportunities around campus during the academic year that may include fee scholarships; students are encouraged to seek out and apply for these positions. | |
| 6. | I have a non-SPEA fellowship for the first year. What do I need to do to receive funding the second year? |
| To renew your fellowship or apply for an assistantship, you will need to check with the Program Director in January to obtain instructions on reapplying. Students in the Joint Ph.D. in Public Policy program should also see Sharon LaRoche in Political Science, Woodburn 210 for applications for Political Science financial aid | |
| 7. | What is the role of the academic advisor? |
| Each student is assigned an advisor when s/he enters a Ph.D. program. The academic advisor is a faculty member who will help you plan your first year at IU. If you find that your advisor has research interests similar to yours and would like to have him/her as your mentor, then you need to discuss that possibility with him/her. | |
| 8. | What if I find another professor that I would prefer as an advisor? |
| If you find that another professor better meets your needs, then you may switch advisors. This is an informal process requiring only discussion with the professors involved. Your advisor will serve as your Progress Review Committee Chair. | |
| 9. | How do I select a Chairperson of my Progress Review (Advisory) Committee? |
| You will need to seek out professors with related research interests. You are advised to make appointments with potential Committee members to learn their areas of expertise and also to give the professors the opportunity to learn about your background and interests. Once you identify a potential chairperson, you will need to ask that professor if s/he is willing to be your Progress Review Committee chairperson. The chairperson will be responsible for guiding you through your course work and your qualifying exams. You should take great care in selecting a chairperson that is supportive and best suits your interests. | |
| 10. | How long will it take to finish my degree? |
| Some considerations affecting completion time are the number of transfer hours (not to exceed 30) and your outside obligations. The time required to complete the doctoral program varies substantially: four years is the minimum, but is an exception rather than the norm. The median is five to six years. In this handbook there is a timeline that represents ideal progress in each program. |
Getting Settled in
Graduate students may live either on or off campus.
The University provides a variety of on-campus housing options. Eigenmann Hall,
Students may also lease IU-owned apartments and houses
through the IU Real Estate Office. All leases are for twelve months:
typically from August 16 to August 14. Utilities are included in the
rent for some apartments; for houses, utilities are not included and the
renter is also responsible for lawn care. The Real Estate Office does
not provide a roommate matching service. Rent payments are handled
through the Bursar’s Office. Interested students should contact the
Real Estate Office, 324
If you would prefer to live in non-University housing, there are a variety of options available. Students are advised to make housing arrangements in March or April, before the start of the fall semester. The Herald Times and the Indiana Daily Student carry rental and real estate classifieds. Rental guides are available at most grocery stores and convenience stores around town. The IU Real Estate Office has a bulletin board listing available non-University homes and apartments. Area realtors are listed in the Yellow Pages.
Ameritech (800-742-8771) provides local phone service. Depending on your housing arrangement, you may be responsible for the following utilities:
The
State of
THE
INDIANA DEPARTMENT OF REVENUE CLASSIFIES STUDENTS AS RESIDENTS FOR VEHICLE
EXCISE TAX PAYING PURPOSES DESPITE THE FACT THAT STUDENTS ARE CHARGED
OUT-OF-STATE TUITION BY
Federal Tax Requirements for Graduate Students
For information on federal income tax requirements for
graduate assistantships and fellowships, contact the U.S. Internal Revenue
Service at 1-800-829-1040 or their Web site: http://www.irs.ustreas.gov/. Federal
tax forms are available at
There are a number of banks in
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· Chase ·
Fifth Third
Bank ·
Irwin
Union Bank ·
Key Bank |
·
Monroe Bank ·
Old
National ·
Peoples
State Bank ·
Regions
Bank Commercial banks are listed in the Yellow Pages. |
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The City of
The
Campus Access Card serves as both
your ID card and a debit card for on-campus financial transactions (banking
transactions, ATM access, copier use, and the purchase of food on
campus). IU students may obtain their Campus Access Card at the IU Book
Store Service Center,
Nuts
and Bolts of the IU System
Students are required to register each semester that they
take courses or conduct research. Before registering, students must first
pick up their pre-registration advising form from Donna Pritchett, Ph.D.
Program Coordinator, SPEA 441, (812) 855-2457. Before registration, you
must obtain any necessary course authorizations from Donna Pritchett or other
program coordinators. Most doctoral-level courses require authorization
for enrollment. Courses listed as being “For SPEA Majors Only” also require
authorizations from Donna. Political Science course authorizations are
obtained from Sharon LaRoche, Woodburn Hall
210. If you intend to have a directed readings/research course see the
“Practicum,
A list of current University fees may be obtained from the IU course bulletin. Many doctoral students receive fee scholarships, which usually cover twelve credit hours. For SPEA doctoral programs, awards of fee scholarships are made by the SPEA (and Political Science) Admissions and Financial Aid Committee. Partial or full fee scholarships may be awarded. Students who are awarded 24 credit hours during the academic year may also be eligible for six additional credit hours in the summer. Although the fee scholarship covers tuition costs, students still are responsible for the following University fees:
If a student registers for twelve credit hours, semester fees would be approximately $690. For students eligible for SAA Health Insurance (see section on health insurance below) the Student Health fee will be covered by SPEA. If at registration your fee remission is not reflected on your bill, contact Becky Neal (812)855-3648. She can correct the situation on-line.
In order to be eligible for in-state tuition rates, a
person must have “continuously resided in
Student identification cards (Campus Access Cards) may be obtained at IU Book Store Service Center, 1910 E. 10th (in Eigenmann Hall) or the IU Bookstore, (IMU) AFTER REGISTRATION. Campus Card Services will be open 8:00 to 5:30 p.m. Bring a picture I.D. and the schedule confirmation received at registration.
The IU campus has extensive library resources. At the beginning of each semester, the Main Library provides orientation sessions to introduce students to the IUCAT on-line reference service, the library system in general, and the many Internet and CD-ROM databases available. Students are encouraged to participate in these programs.
The
Main Library is
divided into the Research Collection and Undergraduate Collection.
The Research Collection is the larger of the two, and houses Government Documents and the Reference Section. A list
of University librarians is available from the Reference Department; students
may contact these librarians directly for assistance. The SPEA/Business Library is
located in the lower level of the
Students may use their identification cards to check out books from any of the libraries on campus, as well as to request interlibrary loans. Please note that the lending policies of campus libraries differ. For example, Research Collection materials may be taken out for 120 days, whereas Undergraduate Collection materials may be taken for a 14-day period. The Political Science Research Collection in Woodburn Hall is a quiet place to study; graduate students may reserve a study carrel in the Main Library. For more information on reserving a carrel, contact the circulation desk in the Main Library Research Collections.
Textbooks
are available from the Indiana
University Bookstore in the Indiana
Memorial Union, (812) 855-4352 and T.I.S.
Bookstore, located at
Students are strongly encouraged to learn more about
these facilities from the IU UITS Web site: http://www.indiana.edu/~uits/ or the
Email. You should establish an E-mail account
during orientation week, if one has not been established for you. To
establish your account, you may go to the
If you wish to continue using a non-IU E-mail account in preference to or in addition to your IU account, please notify the Program Coordinator so that announcements will be sent to this account.
STEPS and PROSTEPS Courses.
UITS offers a number of computer related courses throughout the year.
STEPS courses are free of charge to students; PROSTEPS courses can be taken
for a nominal fee. Printed bulletins of course offerings are available
at the
UITS
Computer Clusters.
There are computer facilities available all over campus. These
facilities include computers, printers (black and white, colored), scanners,
etc. For information on computer cluster locations, equipment, times,
etc., students may go to the
Students are allotted a page quota for printing in computer labs on-campus. Be sure to check with UITS to learn your quota and monitor your usage to avoid excess page charges.
Student Lockers. Each student is provided a
computer “locker” with your student account that may be used to store files
and data on the University computer system (40 MB of storage space).
Information on setting up your locker may also be obtained from the
Discounted Software. Discounted software packages (e.g., Office XP Professional for Windows $25.00, Office 01 for Macs $25.00, FrontPage 01 for Macs/Windows $25.00, Windows XP $25.00) may be purchased for your personal computer at the IU Bookstore, Computer Connection. A valid student identification card is required to purchase this software. Software may be downloaded for free from iuware.indiana.edu.
The
You also are required to take a V621 Teaching Seminar course. Public Policy students may take the Political Science version of this course (Y550), as well as mandatory AI training. Students that are teaching a class on their own may receive free copies of textbooks or other course material from publishers for review. Ask the adjunct secretary in SPEA 341 for assistance in ordering these materials.
Healthcare services are available at the University Health Center (at the
corner of
Health Insurance for Graduate Students
If a student has an appointment for 15 hours or more per
week, s/he is eligible for Student Academic Appointee health insurance from
Anthem Blue Cross/Blue Shield. The policy is 85 percent subsidized by
the University. The
Parking
permits must be purchased for vehicles parked in
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Permits and Eligibility The chart below lists the type of permits students can purchase and where holders of each permit may park. |
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Permits |
Who is Eligible |
Usage |
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A |
Associate Instructors, Post-Doctoral Fellows |
A, C, and E zones |
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C |
Associate Instructors, Post-Doctoral Fellows, Graduate Assistants, Research Assistants, Research Associates |
C and E zones. Can park in non-24 hour A zones 5 p.m. until 7 a.m. Monday -Friday and all day Saturday and Sunday |
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D1 |
Dorm Residents of Read, |
D1 zone and E can park in non-24 hour A and C zones 5 p.m. until 7 a.m. Monday - Friday and all day Saturday and Sunday |
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D3 |
Family residents of Banta, Bicknell, Hepburn, Nutt, Rowe, Campus View, Evermann, Redbud, Hillcrest, Tulip Tree |
D3 and E can park in non-24 hour A and C zones 5 p.m. until 7 a.m. Monday - Friday and all day Saturday and Sunday |
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D4 |
Dorm Residents of Eigenmann |
D4 zone and E can park in non-24 hour A and C zones 5 p.m. until 7 a.m. Monday - Friday and all day Saturday and Sunday |
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D5 |
Dorm Residents of Ashton, Teter and Wright |
D5 zone and E can park in non-24 hour A and C zones 5 p.m. until 7 a.m. Monday - Friday and all day Saturday and Sunday |
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D6 |
Dorm Residents of Briscoe, Foster, and McNutt |
D6 zone and E can park in non-24 hour A and C zones 5 p.m. until 7 a.m. Monday - Friday and all day Saturday and Sunday |
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D7 |
Dorm Residents of Collins |
D7 zone and E can park in non-24 hour A and C zones 5 p.m. until 7 a.m. Monday - Friday and all day Saturday and Sunday |
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E |
Anyone is eligible to purchase an E permit, including non-students |
E zone can park in non-24 hour A and C zones 5 p.m. until 7 a.m. Monday - Friday and all day Saturday and Sunday |
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Students who have been selected by lottery each semester |
Atwater Garage, E after 5 p.m. can park in non-24 hour A and C zones 5 p.m. until 7 a.m. Monday - Friday and all day Saturday and Sunday |
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Handicap |
Students with medical problems or physical handicaps who need a vehicle to park at academic or dorm lots. |
can park in Handicapped zones and A, C, D, or E depending on customer choice at time of purchase. |
If you are an Associate Instructor (AI – see Funding Section definition), in order to obtain a permit, you must present a vehicle registration and the AI form (available from Bill Hodson in SPEA 310) to the Parking Operations Office.
Both the City of
Bicycles that are used on campus must be registered with the IU Parking Operations, Franklin Hall 006. Bicycle racks are available throughout campus. Since thefts are common, U-shaped locks such as Kryptonite are advised. Women's Wheels IUSA Safety Escort Department provides escort services for women walking alone at night. For more information call (812) 855-7233.
There are a number of places on campus to buy a snack or
meal. The
Student Representation in the IU System
SPEA doctoral students have two primary forms of representation at IU. Within SPEA, the students are represented by the Association of SPEA Ph.D. Students (ASPS), which represents students in all three SPEA doctoral programs. Each doctoral program elects two representatives to the ASPS Executive Committee, and the entire student body elects one representative at large. A Web site for the ASPS should be available during fall semester; please view this site for more information on ASPS activities, programs, and meetings.
SPEA doctoral students are also represented in the
University-wide Graduate Student
Organization, an advisory board to the Dean of the
All new Ph.D. students with appointments at SPEA must complete payroll forms in SPEA 310 DURING ORIENTATION WEEK. See Funding section for pay schedule.
Paychecks cannot be processed without completed paperwork. Students will need to bring a driver’s license and social security card OR a passport with them when initially completing forms. These IDs are required by federal law. Paychecks are direct deposited into your bank account, except for perhaps the first check, which may be picked up from Becky Neal in SPEA 310.
For students who are receiving a fellowship, please contact Becky Neal, SPEA Room 310, for information on required paperwork for receiving payment of the fellowship. Students who are Graduate Assistants in Political Science, CIPEC, ACT and the Workshop should contact their respective payroll officers for information on being added to the payroll. Students who are receiving fellowships will be paid twice per academic year, once at the beginning of the fall semester and once at the beginning of the spring semester.
Doctoral Student Lounge and Computer Facilities
The doctoral students have their own lounge area in SPEA Room 452. This area offers a place to study and relax as well as the use of a fridge, however eating is not permitted. There also is a bulletin board for listing job openings and funding opportunities. Students may reserve locker space for the entire academic year on a first come, first served basis. There are also two work areas with computers; these work areas are for everyone’s use on a first come, first served basis daily. Students may not use the space for office hours when serving as a GA. See Donna Pritchett SPEA 441 for the combination to the door.
Doctoral Student Representation
The Association of SPEA Ph.D. Students (ASPS) is the primary organization that represents and advances the interests of students in all three of the SPEA doctoral programs. Officers are elected in the late fall and the Executive Committee is comprised of two representatives from each doctoral program and a member at large. Information on the current activities of the ASPS may be found on their Web site and in the display case and bulletin board in the SPEA atrium.
Doctoral students also may serve on various internal SPEA committees, such as the Dean’s Student Advisory Committee (DSAC) and the program curriculum committees. The DSAC provides an opportunity for students to discuss various academic and administrative matters of importance with the Dean and other administrative faculty and staff. Meetings are held monthly during the academic year. Informal elections of representatives are held during the first few weeks after Orientation.
SPEA graduate assistants may be assigned an office within SPEA for purposes of holding offices hours and consulting with students.
Doctoral students also may find employment working for a variety of other programs, institutes (e.g., Indiana Conflict Resolution Center, Institute for Development Strategies), or individual faculty members at IU. The availability of these employment opportunities varies throughout the year; students should inquire about possible positions if interested. Doctoral students may also check the Student Alumni Association website for current job listings: http://www.indiana.edu/~saa/
Information for International Students
The
111
Phone: (812)855-7133
Fax: (812)855-7111
Internet: intlcent@indiana.edu
This office and the Office of International Services in Franklin Hall 306 provide information and assistance in all aspects of doctoral student life to international students.
All international
The Ph.D. in Public Affairs Program
This program integrates the fields of public policy analysis, public finance, public management, and environmental policy. The course of study encourages mastery of the concepts and methodologies necessary to identify, research, and solve public sector problems.
The
The following core courses are required:
· V680 Research Design and Methods in Public Affairs
· V621 Seminar in Teaching Public and Environmental Affairs. This course prepares students for their professional responsibilities toward students.
· V691 Workshop in Public Policy. Each student is required to take this zero or one credit hour course for three semesters. The workshop provides an experiential base that prepares students to critique literature in the field, prepare manuscripts for publication, and to defend new ideas and theories. The course meets once a week for one and a half hours.
Research Skills. Required course work includes a two-semester statistics sequence and two additional elective courses or proficiency in a foreign language. The two-semester statistics sequence can be fulfilled in a number of ways, such as the sequences listed below. You should consult your advisor as to the appropriate sequence. Students interested in alternatives must consult the Program Director.