Planning Meeting for PhD Student Conference

Sub-Committee Reporting

February 9, 2004

 

I.                    Report from Logistics Committee

a.       Reserve an additional room?

b.      Coordinating with Roger’s colloquium?

c.       New assignments

                                                               i.      Registration table, time-keeping cards, name tags

                                                             ii.      Coordinating food

                                                            iii.      Checking on audio-visual support

 

  • We have three rooms reserved in the old business school
  • Becky needs to email Mike about asking about Roger’s colloquium
  • Next time we will talk more specifically about what food to get and how much

 

II.                 Report from Program Committee

a.       How was the abstract turnout?

b.      Keynote speaker

c.       New assignments

                                                               i.      Create panels from abstracts

                                                             ii.      Send out acceptance letter/email with presentation guidelines

                                                            iii.      Schedule of conference activities (get to Publicity Committee)

                                                           iv.      Get Faculty chairs/discussants

                                                             v.      Planning awards ceremony (with Awards Committee)

 

·        Vicky Meretsky can’t speak at the conference

·        Other speaker possibilities include: Tom Gehnen in Sociology or Tom Evans in Geography => Someone will talk to Tom Gehnen about speaking (and we will possibly ask Tom Evans to chair the Geography panel)

·        Tatyana will ask the Dean about handing out the awards

·        Preliminary panels from the abstract have been compiled—we have about 9 panels

·        Program Committee will send out an acceptance letter to acceptees with presentation guidelines

·        We had a good turnout from Economics and Geography

·        Rich will get someone else on the Program Committee to read through the panels and see what is going on

·        To get more environmental science students involved, we will offer the opportunity to do a poster presentation during the lunch

·        Preliminary Program Schedule

o       9:30-10:00am    Registration, Welcome, Keynote Speaker

o       10:00-11:30am  First Concurrent Session

o       11:30-12:15pm  Lunch Break

o       12:30-2:00pm    Second Concurrent Session

o       2:15-3:45pm     Third Concurrent Session

o       4:00-4:15pm      Awards Ceremony (with Dean)

 

III.               Report from Awards Committee

a.       List of awards, amounts, descriptions and criteria

b.      New assignments

                                                               i.      Faculty judges for awards

                                                             ii.      Get full papers from participants for award consideration

                                                            iii.      Preparation of award certificates/checks

                                                           iv.      Planning awards ceremony (with Program Committee)

 

·        We will ask Carol to collect the full papers (due by March 11th)

·        Rich will send the attendees email list to Abby, and she will send out reminder emails for

·        The awards are pretty well represented except for the animal science award

·        Ginger and Jamie will help read papers to narrow them down for the awards people

 

IV.              Report from Publicity Committee

a.       Our brilliant publicity campaign

b.      New assignments 

                                                               i.      Arm twisting

                                                             ii.      Conference publicity campaign 

 

·        We’ll get the program information on the website

·        The Publicity Committee will also publicize the committee before the

 

V.                 A Few Miscellaneous Items

a.       When should we meet again? 

 

·        We need to put some things in the bulletin boards downstairs

·        Next meeting—Monday, March 22nd 10:00am

 

DESCRIPTIONS OF COMMITTEES

 

LOGISTICS COMMITTEE

 

Responsibilities: responsible for choosing the date of the conference, choosing the location, reserving the rooms, talking to Roger and other colloquium professors and getting their support, coordinating food, coordinating audio/visual support, taking care of registration table and name tags, making time-keeping cards for panel chairs, and taking care of any other logistical details.

 

Members: Maxine, Mike, ???

 

PROGRAM COMMITTEE

 

Responsibilities: responsible for determining the conference theme, getting a keynote speaker, putting the abstracts received into panels, getting faculty chairs/discussants for panels, outlining times and activities of conference, planning the and determining other program details

.

Members: Rob, Richard, Tatyana

 

PUBLICITY COMMITTEE

 

Responsibilities: responsible for getting the word out about the conference to SPEA PhD students and faculty and other departments on campus, trying to increase submissions through strategic hounding of people, getting information on our website, and all that kind of thing.

 

Members: Ginger, Becky, ???

 

AWARDS COMMITTEE

 

Responsibilities: responsible for asking campus departments and institutes to sponsor awards for student papers, responsible for outlining the award topic areas and criteria, getting faculty to judge awards, getting award certificates and checks, planning the awards ceremony with program committee, and making the world a better place in general. 

 

Members: Abby, Evelyn, Jamie?