Planning Meeting for PhD Student Conference

Sub-Committee Reporting

December 5, 2003

 

Attendance: Rich, Tatyana, Richard, Rob, Mike, Julieta, Ginger, Becky, David

 

I.                    Committee Assignments

a.       Has anyone not be assigned to a committee yet?

b.      Does any committee need some extra people? 

c.       Should we have an official chair for each committee? 

 

  • Everyone has been assigned to a committee, and all committees feel that they are adequately staffed
  • We have appointed Chairs for each committee
    • Logistics—Maxine
    • Publicity—Ginger
    • Awards—Abby
    • Program—Tatyana
  • Sub-Committee Chairs are the liaisons for their committees and will be responsible for calling any committee meetings and following up on their members’ assignments

 

II.                 Report from Logistics Committee

a.       Date of conference

b.      Location of conference

                                                               i.      Is the location reserved?

c.       Coordinating with Roger’s colloquium

d.      Any new assignments?

 

  • Conference will take place on Friday, April 2nd by majority vote
  • We have rooms 321 and 111 reserved in the old business school, these rooms can hold 77 and 101 people respectively
  • Snacks will be in the SPEA atrium
  • Logistics committee will reserve one more room just in case we need it, it will be a smaller room for a colloquium-type setting

 

III.               Report from Program Committee

a.       Conference theme

b.      Keynote speaker

c.       Any new assignments?

 

·        The theme for the conference will be: “A Diversity of Disciplines in Creating “Public” Knowledge: Multiple Approaches to the Study of Environmental and Public Affairs”

·        Now that we have a firm date for the conference, the Program Committee will try to get President Herbert as a keynote speaker (although it looks like that may be difficult)

·        Other options include Lin Ostrom and Loren MacArthur

·        We also discussed the possibility of having two speakers, one at the beginning and one at the end as a means of enticing people to stay around

·        Program Committee will make the acceptance letters that will include a list of presentation guidelines

 

IV.              Report from Awards Committee

a.       Which departments/institutes are sponsoring awards? 

b.      List of awards, amounts, descriptions and criteria

c.       Any new assignments?

 

·        So far we have awards from the workshop, Indiana Conflict Resolution Institute, the Institute of Strategic Development, and CIPEC

·        So far there is not a science award—maybe talk to JC and Becky about financing a science award

 

V.                 Report from Publicity Committee

a.       Our brilliant publicity campaign

b.      Any new assignments? 

 

·        The brilliant publicity campaign consists of:

o       Announcing the conference in Spring SPEA seminars

o       Sending out a call for papers

o       Using SPEA students’ personal contacts in other departments

o       Contacting specific departments to send out our call for papers

·        Publicity Committee will also make a form for people to fill out with their submissions

 

VI.              A Few Miscellaneous Items

a.       General Timeline

                                                               i.      Abstracts due date

                                                             ii.      Full papers due date

b.       

c.       Next big group meeting? (around February 9th)

 

·        Abstracts will be due on February 6th

·        Full papers are due around March 11th (to be considered for awards)

·       Program Committee will take approximately one week to determine which proposals are accepted

 

DESCRIPTIONS OF COMMITTEES

 

LOGISTICS COMMITTEE

 

Responsibilities: responsible for choosing the date of the conference, choosing the location, reserving the rooms, talking to Roger and other colloquium professors and getting their support, coordinating food, coordinating audio/visual support, and taking care of any other logistical details.

 

Members: Maxine, Mike, ???

 

PROGRAM COMMITTEE

 

Responsibilities: responsible for determining the conference theme, getting a keynote speaker, putting the abstracts received into panels, getting faculty chairs/discussants for panels, outlining times and activities of conference, planning the and determining other program details

.

Members: Rob, Richard, Tatyana

 

PUBLICITY COMMITTEE

 

Responsibilities: responsible for getting the word out about the conference to SPEA PhD students and faculty and other departments on campus, trying to increase submissions through strategic hounding of people, getting information on our website, and all that kind of thing.

 

Members: Ginger, Becky, ???

 

AWARDS COMMITTEE

 

Responsibilities: responsible for asking campus departments and institutes to sponsor awards for student papers, responsible for outlining the award topic areas and criteria, getting faculty to judge awards, getting award certificates and checks, planning the awards ceremony with program committee, and making the world a better place in general. 

 

Members: Abby, Evelyn, Jamie?

 

 

Back to ASPS Homepage