ASPS EX-COMM MEETING AGENDA

October 3, 2003

 

Attendance: Rob Christensen, Abby York, Ginger Elliott, Becky Nesbit, Maxine Davis, and Deepali Vimal

 

I.                    Reports/Updates from Officers

a.       GPSO—Bertie

                                                   i.      Nothing to report

 

b.       Presidential Stuff—Rob

                                                   i.      Anything to report on new lounge?

1.       We need to be thinking about ways to rearrange the new lounge to try to make it more space efficient.  If you have suggestions, give them to Rob. Also, anyone with extra posters that might want to donate them to beautify our room, then please bring them in.

2.       We currently have five computers with one more on the way!

3.       We are going to get lockers.  They are 12x12x18 inches and come in banks of 18 each.  We’ve decided to get two banks of lockers and to install them in the lounge.  Carol has agreed to track who has which locker and to give out the codes.  Lockers will have to be renewed each year.  

4.        We will also request money from SPEA to get six new desk chairs to use when working at the computers. 

                                                 ii.      NYCU thing from Tina

1.       We can’t remember this item at this time.  We’ll get back to you.

c.       Vice Presidential Stuff—Abby

                                                   i.      Results of first workshop

1.       Great turnout for first workshop—more people than were expected, so there weren’t even enough handouts for it all. Positive feedback on the workshop.

2.       We can put a link to their website where the tips are or just copy them onto our website. 

                                                 ii.      Plans for October workshop

1.       October’s workshop is on the 24th at 12:00noon.  It will cover the pros and cons of Endnote and Procite and deciding which program to use.  Presented by the library people.

                                                iii.      Listserv

1.       Abby will get the remaining people on the listserv.  Deepali will send her a list of all the new students. 

2.       Abby will also send out a welcome to the listserv email along with directions on how to email the list and info about the new lounge. 

d.       Treasury—Maxine

                                                   i.      SOA Account

1.       Our application for an SOA account has been turned in and we will hear back in another week or so.  Maxine has also registered us as a club for this school year.  With an SOA account we can reserve rooms in the IMU. 

                                                 ii.      Results of Bakesale

1.       We made over $166 at the bakesale, and we’re spent about $9 on coffee so far. 

2.       We have a file of alumni that can be used to solicit donations for the ASPS account. 

e.       Publicity—Ginger

                                                   i.      Website

1.       Ginger still can’t access the website, she’ll work on getting access.

                                                 ii.      Report of first coffee hour

1.       First coffee hour was good, about 12 people were there and there was good socializing.  Some people didn’t know where the lounge was. 

                                                iii.      When is our next coffee hour?

1.       We’re going to make the next coffee hour after the next workshop on October 24th.  Becky will take charge of publicity through emails. 

f.        Social—David

                                                   i.      Potluck sometime this semester?

g.       Secretarial—Becky

                                                   i.      Student Directory

1.       The directory is done and Becky will email it out today.  Many ES students didn’t respond to the email and are not on the directory.  Becky will also post the directory in the lounge.

                                                 ii.      Newsletter

1.       Should be out later this month.

h.       At Large Stuff—Deepali

                                                   i.      Student mentors

1.       Deepali will email the ES and PA people to see if they want a mentor.  Mentors will be like Maxine! 

 

II.                 Things We Need To Start Planning

a.       Upcoming elections

                                                   i.      Rob will circulate an email asking for nominations for next year’s committee. Rob will also look in the bylaws to see what they say about elections. 

                                                 ii.      We can make an announcement at the workshop on the 24th as well. 

                                                iii.      We are interested in having some of the old people serve again to reduce start-up costs. 

b.       PhD Student Conference

                                                   i.      So many ideas…so little time.

                                                 ii.      We talked about the composition of the conference committee.  We would like a representative from all the disciplines that we want to invite (political science, sociology, science, library science, etc)

                                                iii.      We want to open the conference up to more of campus

                                               iv.      We want to approach certain departments/institutes to fund student paper awards.  The awards would be very general in scope.  Possible places to approach—CIPEC (needs to do more outreach anyway), workshop, SLIS, some science group.

1.       Abby will check at CIPEC about getting help

2.       Ginger will talk to Jackie about workshop help 

                                                 v.      Student papers awards—we’re envisioning about $100 each and a certificate

                                               vi.      We also discussed the possibility of having poster presenters to increase involvement. 

 

III.               Miscellaneous

a.       Any other items to discuss?

b.       Set Date and Time for Next Meeting

                                                   i.      We will meet again on October 24th at 10:30am in the lounge to discuss the student conference. 

 

 

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